The Number One Mistake Using Power Point...

How many times have you seen video Power Point presentations not work when using a USB key in a projector or laptop?

PowerPoint Presentation Projector

Usually the video file is not linked to the presentation properly or the link to the video is broken.

To prevent possible problems with broken links, it is a good idea to copy the videos into the same folder as your presentation, and link to the video and presentation within the folder. If you are using a shared projector in a group presentation, copy the entire presentation folder to the projector or laptop and check to ensure the video plays before you start. Always test your presentation before the big show!

Video for PowerPoint

Import YouTube Video to PowerPoint You can also embed code for playing a YouTube video directly into your Power Point using the Insert tab > Video >Video from Web Site (image above).

Video for PowerPoint 4

Go to the YouTube video you wish to embed, go to 'Share', then 'Embed' and code will appear. Don't use the new code that appears as it won't work in Power Point. Scroll down to the checkbox 'Use old embed code' (image above) and check it. Copy and paste the old code into the Power Point dialogue box. That's it!

What about Audio? To top your presentation off don't forget your audio if there is a soundtrack. You can add optional speakers to your laptop or projector so your audience can hear your masterpiece video. Cabled or USB connect speakers are inexpensive and should be part of your Power Point toolkit. Or better yet, connect to the facility audio system!

Inserting Video into Power Point Presentations

Make ho-hum Power Point presentations exciting presentations with video! It's easy and will give your show a WOW factor! Assuming you are a PC user and using Power Point 2010 (older versions differ slightly from the steps below) here are the steps...
Power Point 2013 Version instructions.

Select Your Video. You must have a compatible format of video for Power Point before you start. Power Point accepts the following formats: avi, wmv, swf, asf, mpg and mpeg. Additionally it will accept Mac video versions (mov, mp4, qt) if you have the free Quick Time Player Application installed on your PC.

Need to Convert Your Video? Windows Media Encoder is available as a free download and there are also Pro versions available with more features. I prefer the free Squared 5 MPEG Streamclip Video Converter available for PC and Mac. This converter has a simple interface to allow you to convert videos to multiple formats. I frequently use it to convert Quick Time mov files to Power Point friendly avi files. It also allows me to quickly export any single frame of video as a still image (very handy for small web site images).

Insert Your Video. You can insert your video into the Power Point presentation or simply link it to another file on your computer (or even an online URL address if you have a good web connection). Open the slide you wish to insert the video.

PowerPoint into video 1
If you create a' New Slide' you will see an icon (video reel) for adding a Media Clip. Click on the icon and a browser window opens to select your video. If your video is not a compatible format it will tell you - you will need to convert it to a suitable format (see above). You can resize your video directly in the slide. Hold the shift key down and drag with your cursor on a corner of the video. This way will preserve the aspect ratio of the video and not 'skew' it. Position the resized video where you want it on the slide. Video can be placed within a 'text box' or directly into a blank slide.

Adjust the Look. In Power Point 2010 you can adjust the border and look of your video with the screen icons at the top of the menu bar. This will also add default player controls which is slick compared to older Power Point versions.

PowerPoint for video 2

Also, along the top menu bar you will find options for placing the video in a shape, adding borders (of any colour), and creating video effects - even reflections. Remember, sometimes 'less is more'...just because you found a new effect using it might be a little over-the- top or gaudy.

In the top left corner of Power Point you will find colour corrections and effects (if you are in the Video Tools-Format tab) you can add to your video. These work well and can simulate effects you might apply in a video editing program. Remember, a little goes a long way.

How To Use Video For Business.